VAT and tax

Adding a VAT number

If your organization is VAT-registered, you can add your VAT number to have it appear on invoices. For EU businesses outside Sweden with a valid VAT number, reverse charge applies and Velumi does not add VAT to your invoices.

Organization → Billing → Billing details

Enter your VAT number in the VAT section and save. Velumi validates the format and submits it to Stripe for verification.

Supported countries

VAT numbers are supported for the following regions:

Region	Format
EU member states	`EU` followed by the national number (e.g., `SE556999069901`)
United Kingdom	GB VAT number
Norway	Norwegian organization number with MVA suffix
Switzerland	Swiss UID number

VAT numbers for other countries are not currently supported.

Verification status

After you save a VAT number, Velumi shows its verification status:

Status	Meaning
Verified	VAT number confirmed valid by the tax authority
Pending	Verification is in progress — can take up to 24 hours
Unverified	Number could not be verified. Check the format and try again.
Unavailable	Verification service is temporarily unavailable

A pending or unverified status does not block invoicing. Velumi will re-verify automatically.

How tax is calculated

Tax is calculated automatically based on your billing country and VAT registration status. Set your billing country under Organization → Billing → Billing details — the country field is what determines which rules apply.

Velumi is incorporated in Sweden. Swedish customers always pay 25% Swedish VAT — reverse charge does not apply to domestic transactions. EU customers outside Sweden without a valid VAT number are also charged VAT at the applicable rate.

Updating billing details

Your billing address (company name, address, country) is set separately from your VAT number in the same Billing details section. The country field determines which tax rules apply.

Only organization Owners and Admins can edit billing details or VAT numbers.